5 Tips for Organizing Your Email Inbox
Too often, people use their email inbox as a calendar, to-do list, or document management system, leaving emails in there as a reminder to complete tasks. But on an average day, most people are receive anywhere from 100 to 200 emails. That can quickly turn your inbox into a cluttered mess. That is why it’s important to have a clean, organized email inbox. There are many tricks of the trade to do this, and below are a few tips to get you started.
Filters and Labels: You can set up filters so certain emails, such as social media notifications or newsletters, automatically go into another folder so that you can look at them later. Also, if there are certain email addresses you want to monitor, they can be tagged to a specific folder and automatically go in there.
Use Categories and/or Color Coding: This is a great way to create “rules” for yourself within your own email organization system. Assigning emails to specific categories or colors by client, projects, or even personal emails can help you stay organized and easily find an email when you’re searching for it.
Delete Button is Your Friend: It’s easy to simply open, read and then move on to the next email without thinking about if you actually need to save that email or not. Well, your inbox box isn’t your closet that you simply throw things in and deal with later. If you don’t need it, delete it. Make a decision – file it and store it somewhere for later or send it packing.
Empty Your Trash: Now that you‘re over the fear of deleting an email, do a purge once a week. It’s very easy to read and then delete an email and be done with it. But we often forget even these go into a new folder. Before you know it, your trash turns into a 1,456 problem. And it’s important to take a quick glance through your trash folder before clearing it all, since emails can mistakenly be put in there by accident or by your filters. Doing this on a weekly basis will save you time in the future.
Unsubscribe: This is one of the biggest culprits of email clutter – the stuff you receive on a recurring basis. Next time you delete a bunch of emails, take a look at who they are from. If you delete 3 emails from the same place more than 3 times, then it’s time to say goodbye.
It sounds like a daunting task, but the biggest part of keeping your inbox organized is creating a system that works for you and sticking to it. It’s time to make cleaning out your inbox a habit!