Use Case: Search & Security For Office 365 With Sap Hana Cloud Platform & SearchYourCloud
This document outlines how the SearchYourCloud Enterprise Search and Security application, together with SAP HANA Cloud Platform (HCP), is being used to secure and provide a fast, reliable full-text & near-natural-language search for SharePoint On-Line (Office 365) and Microsoft One Drive Cloud storage.
Office 365 is a cloud-based document management system and productivity suite that allows users to have access to all of their content from any web-connected device.
One Drive is the Microsoft Cloud storage and synchronization service, which can be used with Office 365, to keep all of a user’s content in sync across multiple web connected devices.
SAP HANA Cloud Platform is the Cloud version of the SAP HANA in-memory, column-oriented, relational database and business application service system.
The customer has a globally-distributed staff, many of whom require both read and write access to a wide range of documents. However, due to the sensitive nature of these documents, a standard cloud store and CMS is not an option.
Historically, this security need required all documents to be stored locally, with copies sent to offsite staff using Secure FTP (SFTP). This solution worked for many years. However, as the size and quantity of the documents continued to increase, this method of working became more expensive and very time consuming.
In addition to the security aspect, finding a required documents was growing more and more problematic. Conventional desktop search did not work efficiently, returning too many false positive results that required more manual searching, which itself caused additional losses of productivity.
Having chosen Microsoft Office 365 with One Drive services as a cloud store and productivity suite, the management team wanted to make sure that the Office 365 functionality on the desktop and mobile devices was in no way impacted by the implementation of a security layer.
Although used within the organizations traditional firewalls, Mobile Device management (MDM) software was not seen as a suitable solution for the security of cloud-based productivity suites or file stores, as these applications can only protect documents that are either on a mobile device or currently stored behind the corporate firewall. The documents themselves are still at risk while at rest in the cloud store.
In addition, it was vital that the implemented solution ensured that all encryption keys belong to and are under the control of the client, with no Third Party Company or organization having access. This is to maintain the security of the documents stored and ensure that it is impossible for a third party to gain access without the knowledge of the management.
SearchYourCloud, running on SAP HCP and within Microsoft Office 365. By implementing the SearchYourCloud APIs within Office 365, we were able to maintain the complete Office 365 functionality, while at the same time making sure that all files and data stored within the file systems and databases are secured with AES 256 encryption levels, using keys that are owned and accessible only by the client.
This has enabled document level encryption on all files, providing a completely secure, at-rest security layer that complements the existing firewalls and MDM solutions already in place. In addition to the document level security, we have also implemented our ciphered index. This enables users to have a full-text search across their content, while stopping hackers from gaining any knowledge about the content through its META data. The ciphered index is an instant-access index. When a user creates or saves a file, it is accessible to the search engine and available for a user to see within search results immediately. This unique functionality provides users with a far better search and security experience.
The complexities and overhead of searching encrypted data and having an instant-access index can be onerous. To make sure that there is no impact on operational speed or lag in providing to the user the requested results or files, the SearchYourCloud Server is running on HCP. This enables the software to run at its optimum. The In-Memory database that HANA provides serves back the requests instantly, while other benefits of the HCP platform enable the SearchYourCloud software to respond to requests in a fast and efficient manner.
One week from having access to the Office 365 development server for training.
- Fully encrypted document store
- Easy to use: Type and Find
- Full-Text Searching; Not just keyword
- Instand Availability Index
- Click-Time accurate results
- No interruption to workflow
- Sits seamlessly inside Office 365
- Microsoft Office 365/Sharepoint 2013 On-Prem Implementation
- SearchYourCloud for SharePoint Subscription
- Minimum of 250 Users
- Office 365/SharePoint admin priveleges (for installation)
- A need for fast, accurate & easy searching, with unparalleled cloud security